How To Effectively Manage Your Time As A Coach/Consultant

How To Effectively Manage Your Time As A Coach/Consultant

Are you managing your time effectively? As coaches & consultants we’re bad about falling into the trap of counting every hour at the computer as “work time”. Let’s be honest for a minute. How much of that time is spent browsing your Facebook timeline, checking the latest Instagram post or going down the rabbit hole of “research”. That last one I have been guilty of. As a “Fact Finder” I can lose hours to research on all types of subjects.

The truth is we are all guilty, but to be more profitable and productive we have to manage our time effectively. While the ideas below will take effort on your part to implement, the end result will be to spend less time chained to your computer and more time doing what you do best in your business and  doing the things you love.

Make A Plan And Break It Down

Start by figuring out what you need to get accomplished. What’s that next big project and what ongoing tasks need to be taken care of in order to get the project done successfully? What are the daily and weekly tasks? Write all of this out. Use mindmapping software, pen and paper or Evernote to get the plan and information out of your head.

If you’re working on a new coaching program, that might involve outlining what you want to teach, writing the training modules, editing and formatting, creating worksheets and slides and figuring out how you’ll sell and deliver the program.

In addition you may have daily or weekly tasks like blogging, filing, bookkeeping, emailing your subscribers, interacting on social media sites and being present in Facebook & LinkedIn groups, etc.

Figure out what you need to get done over the coming weeks and write it down. Knowing what you should be working on to be more profitable is half the battle.

Write Out Daily and Weekly To-Do Lists

Next it’s time to write out your to-do list. Start with everything you’ve written down in the last step and break it down into daily or weekly tasks. Use whatever method works best for you. My to do list app of choice is Nozbe. I use Nozbe to track what I need to do and how long it will take.

Use a weekly list if you prefer working on larger tasks or projects all day long, or try daily lists and break larger projects up into manageable chunks that you can accomplish in just a few hours or less. I personally prefer a weekly list with tasks listed each day. I call this my weekly schedule. Every week I make one out and shoot it over to my accountability partner. I put the tasks that I decide to work on from Nozbe and client work and meetings. I also put down my personal obligations. It’s a great way to see everything in one place.

Whatever you choose to use make sure that you use it daily!

Set A Time And Get To Work

The tasks on your to-do list will take as long as you allow them to take. Parkinson’s Law is true – “work expands so as to fill the time available for it’s completion.” To stay productive use a timer and the Pomodoro Technique to get your to-do’s done. Pick an item on your list, estimate how long it should ideally take you to get it done and then set that timer.

I use the Pomodoro Technique modified as a Power 90. Which means I focus on a task or project for 90 minutes at a time. Then take a break in between doing something not work related.

Continue to evaluate what’s working and what isn’t. When you incorporate these tools and habits into your business you will become more profitable in your business and have more fun doing what you love.

strategy call

3 Apps To Run An Organized Business

3 Apps To Run An Organized Business

Today I am sharing 3 apps of many that I use to run my businesses. It is important as a business owner to be organized and have as much of your work tasks automated as possible. These apps are just a few that I use to do just that. I have saved myself hundreds of hours by implementing these 3 apps. There are more things that I use to automate my business but these are my top 3 that I use daily.

So watch as I share what I use to capture my ideas and client information, what I use for project management and what I use for invoicing. Be sure to look at my other posts about other tools I use to run my business. And be sure you check out our Resource page too.

Tools Discussed:

  1. Asana
  2. Evernote
  3. Freshbooks

 

P.S. Please ignore me being upside down. Only when I show me you will see that I am upside down. I think I had the phone turned the wrong way when recording. But the important information is right side up ;-).

 

P.S.S. Do you need help when it comes to finding out what technology you need for your business and how to use it? If so check out my Blueprint for Success: Pushing Past Tech Fear program. I am now enrolling for this hands on 4 week course that will have your business in tech shape. Learn more here.

GIT Podcast #024 – The Importance Of Being Proactive With Technology

GIT Podcast #024 – The Importance Of Being Proactive With Technology

Play

In this episode of the Get IT Together! Podcast I talk about why it is important to not procrastinate when it comes to the technology that you use in your business. Waiting until the last minute can cost you time, money and equipment.

Listen in!

Show Notes:

If you are ready to get past your technology fear and start being proactive with the technology in your business and getting the right tools for your business then you want to join my 4 week program Blueprint for Success: Pushing Past Tech Fear. This program is a step by step, hold your hand, walk through of finding out the tools and software that your business needs and learning to use those tools. To learn more and get in on the introductory price at bit.ly/notechfear.

 

Join My New Facebook Group!

Join me at Digitally You with Samantha and join in my twice weekly #TechChat’s. Visit bit.ly/DigitallyYou and request to join.

 

Are you having trouble keeping a schedule because of procrastination? If so grab my new book where I share how I have pushed past procrastination! Click the image to learn more.

GIT Podcast #023 – The Importance Of Having A Schedule: Is It Real Or Is It Memorex

GIT Podcast #023 – The Importance Of Having A Schedule: Is It Real Or Is It Memorex

Play

In this episode of the Get IT Together! Podcast I am joined by Valerie Priester of Victorious Life Coaching and we discuss the importance of having a schedule. We also share tools that we use to handle our own schedules.

Listen in!

Show Notes:

Valerie Priester

Valerie Priester, Business & Life Strategist

To learn more about Valerie Priester visit her at the links below:

Website: www.valeriepriester.com

Facebook community: bit.ly/victoriousliving

 

Tools We Use:

Microsoft Word – just a simple document that has a table with day of week and what I need to focus on that week for business and personal. I also include the time that I want to spend on it or that it will take to complete.

Google Calendar

Having a accountability partner. I send my schedule to Valerie every week. She let’s me know if I have scheduled too much on a day or not enough to meet my goals. Your accountability partner can be anyone that you trust and that can hold you accountable to do what you say you are going to do.

 

Are you having trouble keeping a schedule because of procrastination? If so grab my new book where I share how I have pushed past procrastination! Click the image to learn more.

Save System Resources & Productivity With This Chrome Extension

Save System Resources & Productivity With This Chrome Extension

 

I currently have over 66 tabs on 3 different Chrome browser windows. This led to me having crashes and sluggish performance before I found the Great Suspender extension in the Chrome web store. If you are like me and want to stop having your browser crash, freeze or worse yet become sluggish install this extension now.

What I Love About It

  • Frees up system resources – RAM (Memory) and CPU usage.
  • Stops Chrome from crashing and freezing
  • You can automatically suspend tabs
  • You can tell it for how long you want to suspend a tab or if you don’t want it suspended at all
  • Even when your browser closes out completely the suspended tabs come back up on reboot

 

Where You Can Get The Great Suspender

https://chrome.google.com/webstore/detail/the-great-suspender/klbibkeccnjlkjkiokjodocebajanakg?utm_source=gmail

#NAPO2016 Conference Recap

#NAPO2016 Conference Recap

This year the National Association of Professional Organizer’s (NAPO) conference was in Atlanta, GA. This was a much more relaxed conference than years past. I really enjoyed myself and enjoyed the camaraderie of my colleagues.

I got to learn great new skills that I can use with my clients and for myself; I got to hang out with old and new friends; and I had a great ride down to Atlanta and back home with 3 other organizers and we had a great time masterminding.

This year I had a plan and intention to not just attend another conference and then do absolutely nothing with what I learned. This year I made a point when I got back home to dive into my notes and organize everything so that I could take immediate action on ideas that came up while I was there and the action items. I also made sure that I appointed an accountability partner and that’s where the three other organizers come in. We all agreed to check back in with each other in 3 weeks to see where we were at with the action items we all took from the conference. This is just another way to make sure that when you attend conferences where you’re learning new skills or sharpening old skills that it doesn’t get lost because of taking too much time off or not getting back to it at all.

Conference Highlights

  1. Classes I attended
    1. The Third FactorSM: The Mindset for High Performance Leadership by Scott Greenberg – This was a great keynote that really got me thinking about how important mindset is and success in life and business. I am working more diligently to silence the inner critic.
    2. Coaching Works: Where Coaching Meets the Organizing World – Roundtable of speakers. – This was a great roundtable of my peers talking about integrating coaching into your organizing business and the differences between coaching and consulting. Very enlightening.
    3. The Art of Tactical Time Management by Mike Vardy – This session was so excellent! I learned many new ways of looking at my schedule and batching my time. Many, many takeaways that I will be implementing not only with me but my clients as well.
    4. Photo Organizing Anxiety and How To Overcome It by Catherine Nelson and Sherra Humphreys – I am diving more into photo organizing so this was a great session in learning more about how to better organize my photos as well as my clients photos. They shared great resources that I can’t wait to share with my clients.
    5. Ask the Organizer’s Panel – This is a popular session where we get to ask seasoned organizers all types of questions pertaining to business and life. This year did not disappoint.
    6. Veteran Forum Interactive for Golden Circle Members – I got to speak on burnout and how I overcame burnout in my business for a couple of minutes. Other topics that was talked about was selling your business and running a business in a new city.
    7. Profit and Add Value with Online Training by Cena Block – This was a favorite of mine as I build my Tech Academy. I learned great information to further provide value to my clients.
    8. Information Afterlife and the Digital Estate Plan by Judith Kolberg – the key takeaway from this class was there is so much out there that we need to be protecting. And we should do this before we die. Just like you have a will (you have a will don’t ya?) you should have a digital estate plan. This will save your family from headaches and pain upon your demise. I will be sharing more about this in an upcoming post and newsletter. So stay tuned.

*I took over 11 hours of classes this year at conference to better serve my clients and to keep myself educated.

Take Aways and Other Happenings

This year was my last year serving as the Tech SIG leader for NAPO. I led my last open SIG meeting at conference and had a great turnout and in turn learned of new ways to serve professional organizers as it pertains to technology. I am still a member and look forward to further collaborating and masterminding with my fellow Tech SIG members.

There was more downtime built into this year’s conference which I appreciated. I didn’t feel rushed and was able to digest what I had just learned from the previous classes I attended. I also got to network more and talk with other organizers from around the country and world. Loved that! I also loved the fact of how everything was arranged and the new added party night complete with awards ceremony and karaoke.

Because of the great time I had this year I am looking forward to conference next year and making even further connections.

I did several Facebook Lives and Periscopes from the conference and the Expo. Be sure you like my Facebook page and are following me on Periscope to go back and see the newest products that are out now. I have also included photos in the montage at the end of this post.

So as you can see I had a great time and don’t want to bore you with all of the details but here is a distilled version of my entire time including riding with my colleagues, dinner and dancing and karaoke. Enjoy!

NAPO 2016 Conference Atlanta, GA

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