Business office organizing is not just about getting your office in order and all paperwork filed. It goes further. When you talk about organizing your business you have to consider and calculate your return on investment (ROI). Your ROI is important in figuring out what tasks and activities you will engage in and how it will help your bottom line.
Organizing your business office can be done just as easily as organizing your home. The same principles still apply. The only difference is that you have more people that the outcome will effect.
FIRST STEPS IN ORGANIZING THE OFFICE:
• Everyone must be on board
• Systems help keep everyone organized
• Central location for files
Everyone must be on board when you are trying to get the office organized. It will take everyone’s effort to keep the system running smoothly.
Systems are things that help to automate your office. An example of a system would be having a detailed plan that tells anyone who is looking how to handle incoming customer calls. Systems entail setting up tasks that can be ran in your absence. You might have a system for handling delinquent accounts. Whatever your system is you need to have it down on paper and make sure that everyone in your company knows and understands how the system works. With a system you will be able to keep everyone organized.
If you deal with paperwork I suggest that you keep a central filing system for company files. It is okay if your employees keep files at their desk that pertain to their particular job function, but customer and company paperwork should be kept in a central location. With one filing system in place everyone will be able to put files back where they belong. There will be no more running around looking for a customer file that someone has stashed in their office and forgot to tell anyone.
I also suggest that if you use a central filing system that you implement a check in and check out system in order to keep up with who has what file at any given time. There is nothing worse than someone having to go around the entire office and find out where a file is. That is unproductive and wastes precious time.
If you would like to learn of a system that is perfect for getting your office files organized check out MobilLogic. MobilLogic is great for marrying paper and digital files. Always know where important files are. Learn more here.This post originally appeared on our sister site Help-Organize-Life.com.