When deciding on the best project management tool to use in your small business you have a lot of choices. I have used a ton myself looking for the perfect fit as my business grows. That’s when I ran across Nozbe a couple of years back. Since stumbling across Nozbe, I haven’t looked back.
Nozbe is a project management application available for use on a web browser, Mac, Windows, Linux, Android, iPad and iPhone.
Nozbe has been a around since 2007 and isn’t
going anywhere but forward. It was initially inspired by David Allen’s book:
“Getting Things Done (GTD) – The Art of Stress Free Productivity” and you can
see the inspiration throughout the app.
It has since evolved into it’s own thing with
the creator showing how he runs his entire company with only an iPad and Nozbe.
They don’t even have an office (learn more about that by clicking here)! But enough
about the background let’s jump into the reasons why you should be using it too
in your business.
Below are 8 reasons why Nozbe just might be
right tool for your small business:
Time Estimations – While Nozbe does not offer time tracking it does allow you to enter the estimated time it takes to complete a task. This helps to schedule the right amount of time to get the task completed. It is also a great way to let a team member, such as a virtual assistant, know how long they should expect to work on a task.
Recurring Tasks – Recurring tasks are a must in project management. It’s time consuming and frustrating to have to copy the same task over and over again. If you need your virtual assistant to accomplish a certain task every week just set it up as a recurring task and they will be assigned that task every week without you having to lift a finger. I personally use recurring tasks for office admin tasks like writing my newsletter and blogging because I do it the same day every week.
Templates – Templates are great for product creation and business processes. Create a template with all the tasks and details needed for the project. The next time you have a similar project just use the template to save time and have your project tasks ready for you to start taking action on.
Listed Based – Some people are visual people and some are list people. Nozbe is for list people. There are no distractions of graphics or visual pieces. Just the tasks you need to focus on to help move your business forward.
Third Party Apps – Nozbe plays nicely with numerous third party apps such as Evernote, Google, Microsoft Office, Box, and Dropbox. I love that I can sink my tasks into my Google Calendar.
Desktop and Mobile Apps – While Nozbe is available to use over the internet in a web browser you can also download a desktop and mobile app. The mobile app is great to add items as inspiration strikes while you are out and about. The desktop app is for those who don’t like to have too many browser windows or tabs open at once. The desktop app is a stand alone software application that works the same way as the Nozbe does in a web browser. Keep in mind you will need to be on a paid plan for your information to sink across all of the platforms. Very worth it for me.
Categories – One of Nozbe’s most popular feature is categories. Each task within a project can be assigned a category. Tasks in this category can come from multiple projects. For example, you may have a task to make a phone call in project 1 and project 2. If you categorize those tasks as ‘phone calls’, when you view the category you will see all the phone calls you need to make regardless of the project. This allows you to knock out the same type of tasks for multiple projects at the same time. This saves tons of time and a great way to use “batching”.
Priority Tasks – Nozbe is unique in that it has a priority tasks tab. If you added a due date to tasks when the tasks is nearing the due date Nozbe will automatically put it in the priority list for task to do. You can also add any tasks you want to this list. This is a great a way to stay on schedule and not to let anything fall through the cracks. I put things that I absolutely must do in the priority tasks list. My brain dumps can be put in the regular list. Only clicking the star will cause it to be priority. You can also turn tasks by clicking the star on any tasks.
Everyone works in different ways and Nozbe
works great for those who love the “Get It Done” system and checking off
lists. It offers the most important
features needed for a project management app while still keeping it cost
effective for small businesses.
Want to check out Nozbe for yourself? Click the image below and check it out.
One of my favorite tech tools that I use is the Google Authenticator app. The Google Authenticator app is a great app for generating 2 Step verification codes. This second layer of security will protect your various accounts from being highjacked. IOS and Android versions available.
http://bit.ly/DigitallyYou – #TechChat’s are weekly trainings in the Digitally You with Samantha Facebook Community designed to help entrepreneurs & small business owners learn new ways to be productive in business, how to use the latest apps and organization tips.
I currently have over 66 tabs on 3 different Chrome browser windows. This led to me having crashes and sluggish performance before I found the Great Suspender extension in the Chrome web store. If you are like me and want to stop having your browser crash, freeze or worse yet become sluggish install this extension now.
What I Love About It
Frees up system resources – RAM (Memory) and CPU usage.
Stops Chrome from crashing and freezing
You can automatically suspend tabs
You can tell it for how long you want to suspend a tab or if you don’t want it suspended at all
Even when your browser closes out completely the suspended tabs come back up on reboot
Last week I participated in the #PeriHustleChallenge where I had to scope for a week straight. Since my focus this month is about Procrastination I wanted to share some productivity hacks that you can use in your social media, email and content to be more productive. Below is my best hacks for dealing with your email, dealing with cranking out content for your business blog, and dealing with social media. Make sure that you listen to each one because there are some great tips in there that you can implement immediately and see results.
And now to the hacks!
1. Social Media & Productivity
Social networks can help you nurture relationships with your community and grow your business. They can also help you stay on the cutting edge of your industry and give you a way to communicate in real time.
But the downside of using social networks is that they can become a time suck. You may have logged on to just post one update and found yourself still browsing three hours later.
Social media is too valuable a tool for most small business owners to stop using. But that doesn’t mean you have to be consumed by it. You can learn how to manage your social accounts more effectively by following these social networking productivity tips. Listen in!
2. Content Productivity
You want to create content that is valuable. Your content should be helpful to your community while making your business shine. But creating quality content takes time. If you struggle with content creation, it may take you hours to write a simple blog post or article. You dread each creation session because you know it’ll be hours before you’re done.
But it doesn’t have to be this way. You don’t have to spend hours agonizing over each piece of content that you create. In fact, if you follow a few basic content productivity tasks, you’ll shave hours off the creation process and may even grow to enjoy it. Listen in!
3. Email Productivity
Email is a great way to connect with your community and stay in touch with them. But just like every other business tool, you have to know how to use email properly or it can easily consume your days.
Many business owners have difficulty managing their inboxes. As a result, they stayed buried under an avalanche of ever growing messages. If that describes you, then consider trying some of these email hacks. Listen in!
It’s a new year and time to evaluate some of the systems you have been using. In this month’s podcast I discuss whether or not you are asking and answering yourself the right question when it comes to getting a new app or implementing a new piece of software or system for your business and how this helps you avoid the trap of the bright shiny object syndrome. Listen in!
Don’t fall for “shiny object” syndrome! Focus on what problem does this solve for me right now in my business that this can help NOW.
Ask yourself “What can I use this app or software for right now?”
I am back! Let’s get this party train rolling. This week I talk about how to avoid app overwhelm and finding what works best for you. Listen in!
With so many apps out there how do you know where to start? What’s the best for you? Here are some quick tips to help you overcome app overwhelm.
Pick 3 or 4 apps to start.
Learn how to use throroughly. You can take a live class, read, or go to Youtube. Trial and error has also been of great help to me when learning new things.
30 days please! Tak 30 days to try out the app. This gives you plenty of time to see how it works in your life and business.
Re-evaluate. After your 30 days it is time to evaluate what is working and what is not working. If you find that the app is not for you or you didn’t like it then delete it. Don’t just let it sit and linger on your phone or tablet. If you have found that it works for you and you like it then keep it and don’t go looking any futher.
Stay focused! Avoid the “bright shiny object” syndrome. If you have found an app that works for you then stick with it. Don’t go looking for better, because there is always better out there. If someone mentions some new app, make note of it, but don’t go rush to download it and try it out. Stick with what is working for you.
Bonus Tip: Group your apps into catergories. For example: Business, Spiritual, Reading, Email, Finance. You get the picture. Also you want to keep your most used and important apps on the front screen of your phone or tablet.