How To Effectively Manage Your Time As A Coach/Consultant

Written by Samantha Pointer

On October 4, 2017

Are you managing your time effectively? As coaches & consultants we’re bad about falling into the trap of counting every hour at the computer as “work time”. Let’s be honest for a minute. How much of that time is spent browsing your Facebook timeline, checking the latest Instagram post or going down the rabbit hole of “research”. That last one I have been guilty of. As a “Fact Finder” I can lose hours to research on all types of subjects.

The truth is we are all guilty, but to be more profitable and productive we have to manage our time effectively. While the ideas below will take effort on your part to implement, the end result will be to spend less time chained to your computer and more time doing what you do best in your business and  doing the things you love.

Make A Plan And Break It Down

Start by figuring out what you need to get accomplished. What’s that next big project and what ongoing tasks need to be taken care of in order to get the project done successfully? What are the daily and weekly tasks? Write all of this out. Use mindmapping software, pen and paper or Evernote to get the plan and information out of your head.

If you’re working on a new coaching program, that might involve outlining what you want to teach, writing the training modules, editing and formatting, creating worksheets and slides and figuring out how you’ll sell and deliver the program.

In addition you may have daily or weekly tasks like blogging, filing, bookkeeping, emailing your subscribers, interacting on social media sites and being present in Facebook & LinkedIn groups, etc.

Figure out what you need to get done over the coming weeks and write it down. Knowing what you should be working on to be more profitable is half the battle.

Write Out Daily and Weekly To-Do Lists

Next it’s time to write out your to-do list. Start with everything you’ve written down in the last step and break it down into daily or weekly tasks. Use whatever method works best for you. My to do list app of choice is Nozbe. I use Nozbe to track what I need to do and how long it will take.

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Use a weekly list if you prefer working on larger tasks or projects all day long, or try daily lists and break larger projects up into manageable chunks that you can accomplish in just a few hours or less. I personally prefer a weekly list with tasks listed each day. I call this my weekly schedule. Every week I make one out and shoot it over to my accountability partner. I put the tasks that I decide to work on from Nozbe and client work and meetings. I also put down my personal obligations. It’s a great way to see everything in one place.

Whatever you choose to use make sure that you use it daily!

Set A Time And Get To Work

The tasks on your to-do list will take as long as you allow them to take. Parkinson’s Law is true – “work expands so as to fill the time available for it’s completion.” To stay productive use a timer and the Pomodoro Technique to get your to-do’s done. Pick an item on your list, estimate how long it should ideally take you to get it done and then set that timer.

I use the Pomodoro Technique modified as a Power 90. Which means I focus on a task or project for 90 minutes at a time. Then take a break in between doing something not work related.

Continue to evaluate what’s working and what isn’t. When you incorporate these tools and habits into your business you will become more profitable in your business and have more fun doing what you love.

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