Are you in the market for a new computer? Don’t know where to start or what you should be looking for? Well this post is for you.
We have a lot of rainy days in Nashville. For some they would want to crawl back into bed and take a nice long nap. But I choose instead to knock out some of the more boring tasks in my business on those days by organizing my digital files on my computer.
This isn’t a terribly exciting thing to do. And most people would find it down right boring. But on rainy days you can put on a little music and put your timer on for 1 hour and go through your computer files and see what you need and don’t need anymore.
Here are 5 things you can do on rainy days to organize your computer:
- Clean out your installed programs. I will be getting a new computer soon so I want to see what I have installed on my current computer and what I don’t need anymore.
- Organize your file folders on your computer. Try to organize them and name them like you would a physical file cabinet. Use broad folder names.
- Organize the pictures on your hard drive. Do you have duplicates? Can you upload them to Picasa, Flickr or an external hard drive? Get rid of any that you don’t need.
- Backup your computer. There is no time like the present to make sure that all of your files are backed up. At least take the time to schedule a backup on your computer. It’s very easy to do.
- Organize the bookmarks in your web browser. You may have some that you no longer care about. The website that you bookmarked may even have shut down. I ran into that recently. It’s a good idea to purge through your bookmarks just like anything else from time to time.
Well that’s it. You don’t have to do all of it today or in one day. Just pick one thing from the list and get started. Just an hour or two will put you far ahead of the game than you were before.
This week is Home Based Business Week. If you are like most home based businesses your home office is probably a little disorganized. Because you are so busy being both owner, accountant, secretary and all the other hats that a business has, you have probably neglected getting your space organized.
That’s okay. I’m going to show you 5 easy steps to organizing your home office that you can do with minimal time. All I’m going to ask you to do is set aside 30 minutes to 1 hour everyday to work on this very important task to get your home office in order. When your office is in order I am certain that you are going to see an increase in productivity which translates to your bottom line. So let’s get into it.
5 Easy Steps To Organize Your Home Office
- Desk – The first area is your desk. Obviously this is the most important part of your home office besides your files and computer. Your desk is where you do most of your work and so you want that to be as organized as possible. Only have the essentials on your desk. I know it is tempting to get all of these decorative items to put on your desk but you must keep this to a very bare minimum. Your desk is for working and you want to have space to actually do that.
- Filing System – The next area you want to work on is your filing cabinet. If you don’t have a filing system set up then by all means set one up. You can get great tips by clicking here that I shared over on help-organize-life.com. To keep a handle on files I like to schedule a time of the year to do purging. Also you want to take about 1 hour every week or less looking through your files and seeing what can go and what can stay.
- Mail – For your mail you want to have a catchall basket, not a huge one either, where you put all incoming mail. This can be placed near your front door. Then when you have time that day go through and act on each piece of mail. Throw away junk, shred sensitive items and file the rest. If you need to do an action on a piece of mail then write it down on your to do list or calendar and put the mail in your pending action file on your desk.
- Calendar – Your calendar is not just for keeping you on schedule. Use your calendar to log important task that you need to do that day. It doesn’t matter if you use a paper calendar or electronic or both. Just get into the habit of referring to your calendar at the beginning of everyday so that you will stay on track. If you use more than one calendar make sure that you sync them. I use Google calendar as well as a paper based calendar to log my blogging duties. I also like to have my calendar in monthly mode because I like to see the big picture.
- Computer – Your computer is just as important as your desk and your files, so keep it organized too. You can read my tips to get your computer organized here.
I hope that these tips help you to make the most of running your home based business and keeping your home office in order. For more home office organizing quick tips check out my article at help-organize-life.com where I share my home office story.
Until next time…
If you are like most of my clients then not only is your physical paper files out of control, but so are your computer files. Go ahead and admit it. You have about 500 icons sitting on your desktop and you have files on your hard drive that you have no idea where it came from. You are not alone.
We all suffer from having a disorganized computer. There is just so much to keep up with, even online. Bookmarks can get out of control quickly.
With all of the clutter that can stack up on your computer I want to share with you some quick tips that I use to keep my computer in check when it comes to organizing. Hopefully you will find these useful and will be able to implement them into your organizing journey.
- The first step is to get rid of old files. This may take you several days to do but is well worth it. You can go folder by folder if need be.
- You then want to get rid of any programs you no longer use. We all have programs that we have tried, but never return to it. Kind of like clothing.
- Once you do that then you need to get in the habit of creating folders on your computer by topic. You then want to put files that you save in those relevant folders to keep them organized.
On my computer I have a system set up where I have folders for my businesses and then I have folders for my personal things set up like a real file cabinet. Then within those general folders are sub-folders that are a bit more specific. I break things down by year and some things by month.
The key is to have a folder for everything. You want to name folders what you will think of when you get ready to file something or to look for something. It is just like you would do with a physical file cabinet with files.
- Another thing to do is clean off your desktop. I use a program called Fences to corral all the icons into groups and then to hide the desktop all together.
- It is a good idea to take at least an hour once a month to clean off your computer and make sure everything is up to date. And as always keep a backup.
I hope these tips help you to get your computer files in order and to keep it organized.
Bonus tip: Use programs like Evernote to keep notes and entire documents to keep from having a bunch of text files on your computer.