Think Organization In Your Business Isn’t Important? Why You Are Dead Wrong If You Think So

Think Organization In Your Business Isn’t Important? Why You Are Dead Wrong If You Think So

We all understand the importance of being organized in your home and life, but many of us don’t realize the importance of being organized in your business and the important role it plays in your bottom line. In my interview with Sharvette Mitchell of the Sharvette Mitchell show, I talk about why organization is important and why automation plays a key role in business freedom.

Some key points of this interview:

  • Sharvette mentions that some of us have the Fear of Success.
  • Growing Too Big Too Soon with no plan or structure in place.
  • Partnering with others who are stronger in the area you are weak. But the bottom line is you still need to have input and a basic structure for someone to follow.

 

**The first part with Valerie Priester is great. Especially if you are a new coach or a struggling coach who needs to get clients and learn how to get consistent income.  I am featured on the second half of the show. So listen in below!

Just Say No…To Busyness!

Just Say No…To Busyness!

Busy work is the thief that steals your productivity without you even knowing it. You get to the end of your day and realize that you haven’t made any real progress on your goals. Maybe you re-organized your desk, filed a paper or two, or some other task that wasn’t urgent. But you haven’t done anything to truly help you build your business.

Types of Busyness

There are 3 types of busyness to look out for that can derail your work and day.

Busyness = Urgent

The important thing to understand about being busy is that it feels urgent. However, busyness never adds value to your business. An example of busyness would be checking your social media accounts every time your phone dings. Doing this makes you feel productive even though you aren’t.

⏰To combat this you may need to turn off all notifications especially during work hours.

In order to say no to busyness, you have to be willing to say ‘no’ to seemingly urgent tasks. For example, if you’re working on a client project and you get a message that it’s time to update your website software, then it’s easy to stop working on the client project and start updating your website. This can get you off track. Before you know it, your day is over and the client project is still waiting for you to pick it back up where you left off and finish it.

⏰To combat this type of distraction note somewhere like your planner or task manager that your software or whatever the interruption was so that you don’t lose the information but can come back at a later time to take care of it.

Just Say No To Busy WorkBusyness = Procrastination

For many people, busyness is a form of procrastination. It might not look like procrastination. In fact, you may tell yourself that before you start on a project, you just need to make a giant to do list and organize your resources.

If you want to say no to busyness, you have to understand that it causes you to make a lot of plans. But it’s the follow through that makes the difference.

⏰To combat this type of busyness do what I have started to do. I plan my week out on Sundays. This helps me to get things done and not be wasting time when I sit down at my desk in the mornings to start work.

Busyness = Overwhelm

Busyness frequently masks overwhelm. Maybe you’re overwhelmed at the thought of learning new app or program or creating a webinar. So you spend most of your time doing less important tasks instead of focusing on what’s going to grow your business. I’m guilty of this one.

If you find that you’re using busy work to avoid overwhelming projects, try to sit down and pick a deadline for just one task. You might say, “By [whatever date you choose], I will hire a virtual assistant that can install this software and teach me how to use it”. Or by such and such date I will record and upload that video to my membership site.

In order to keep busyness from stealing your productivity, you have to understand what it is. And even more importantly, you need to know why you’re doing it, so you can get to and tackle the real root of the problem.

So I hope that you are able to see where you may be letting these 3 areas prevent you from accomplishing your goals and doing the important things in your business.

 

How To Organize A Kitchen For Maximum Efficiency

How To Organize A Kitchen For Maximum Efficiency

 This post originally appeared on our sister site Help-Organize-Life.com.  

How to organize a kitchen is the battle cry of many. Kitchens are said to be the heart of the home. But it can also be the catchall of the home. With the kitchen being the hub of the home, everything ends up piled or dumped waiting for some type of action. It is time to bring the kitchen back to what it’s function is…to cook and gather with family and friends.
Keep reading to learn how to organize a kitchen like a professional!

Go from this….

Unorganized Kitchen

To this!

Organized Kitchen

It is okay if you have to use your kitchen for different functions other than cooking, but you can set up different zones in order for your kitchen to flow without becoming a dumping ground.
Here are a few tips I use myself and with clients to answer the question “How to organize a kitchen?”

• Gather like items together.

• Place gadgets where you use most, not where they normally would go.

  • For example, set up a baking station with all of your baking needs together.
  • Have all of your cooking utensils next to the stove, or all of your baking pans next to the stove.

• Use floating shelves or take doors off cabinets.

You do not want to be running all across your kitchen when you are working on a cooking task.
More Helpful Kitchen Tips

  • Spice Racks – This can be used to expand your shelf space by placing spices or small cans.
  • Lazy Susan – Also can be used to expand vertical space in your cupboards and help you to see everything stacked in there.
  • Shoe Boxes – I like to use these for corralling spices, or other like items that are loose. They can also be used to hold quick snacks for the kids or to hold small recipes.

Ah, the junk drawer!

Is it okay to have a junk drawer in your kitchen? Sure, just make sure it is one and not four! Also, make sure that every now and then you purge through the junk drawer to get rid of obsolete items or things that you no longer need.

Kitchen Pantry – Organize!
You may now be asking how to organize a kitchen pantry. When I organize a kitchen pantry, I like to put like items together. I like to set it up in sections like you would see in a grocery store. It just makes it easier to find items and know what you have.
You might want to group all canned goods together. Some other categories would be pasta; condiments; baking products; soups; canned meats; beans.

TIP: This is just an idea. If you want to be even more organized label the shelves once you have finished categorizing everything. This way everyone will know where to put food back once it has been used.

Kitchen Cupboard Organizers:
Expand-a-Shelf Cabinet Organizer by Dial Industries
Enjoy extra space by using the Expand-a-Shelf Cabinet Organizer by Dial Industries. This three-tier cabinet organizer offers a personalized storage solution. This plastic storage shelf is ideal for use in cabinets, bathroom, pantry, and even the garage. The unique design of this expandable shelf gives you an unobstructed view off all contents stored on it. This white plastic construction of this cabinet organizer makes it sturdy and durable. You do not require any tools for custom fitting this cabinet organizer. This plastic storage shelf measures 4″ tall x 8″ deep & is expandable from 14″ to 27″ in width. Features:

  • Sturdy white plastic construction
  • Expandable to fit your specific needs
  • 3 tier design allows you to see all itemSize: Expands 4″tall x 14″ to 27″wide x 8″deep

________________________________________

  • Lazy Susan
  • Revolving Spice Rack – I personally use this myself in my small space. It is easy to get and keep my spices in one spot without using up drawers or other shelves.

Spice Rack

 This post originally appeared on our sister site Help-Organize-Life.com.  

Why Do We Keep What We Keep?

© Redtango | Dreamstime.com

The other day as I was driving by the old place where I use to vote and I thought about the new voter card that I had received. When you get a new card they ask you to destroy the old card. Well I was finding myself not wanting to destroy the old card but to keep it. But for what? As some monument to a moment in my life? As a reminder of where I used to vote? I had no idea. There was no real reason, but I found it comforting to want to keep this item.

This one example is played out on a larger scale by many people everyday. It got me to asking why do we keep what we keep? There are certain things that I have kept in my life when I had gotten a replacement for it. My reasoning was for a visual reminder of a time in my life. But at some point you really need to ask yourself is this really necessary. Am I the only one who cares about this information and if so do I really need to keep the item. If I was to start to keeping everything I got a replacement for I would become a hoarder and being an professional organizer I don’t think that would be a good idea.

So I got to thinking about what I could do instead of keeping this item and here is what I came up with. It may help you too!

  • Take a picture! If it is so important for you to keep an item then I would suggest that you take a picture of the item that you are thinking about keeping and that way you can just discard it but have a reminder about this time in your life. It is so much easier than keeping a whole bunch of clutter just to remember a time in your life.
  • Get over it! That’s right, get over it. You know that you are the only one who cares about it and there is no real good reason to keep it. Sometimes you have to be that bold about it to yourself.
  • Set a limit of just keeping a set number a year of very important items that you want to remember in a memory box. This is for the person who just must keep the physical item and pictures just won’t do.

These are just a few things that you can do to keep from becoming a hoarder of objects to remember when. I am sure there are more and I would love to hear how you keep from doing this or if you do this how you keep it under control. Leave your stories in the comments below. Until next time….

Email Overload

So it was raining outside Saturday and I decided to spend the first part of my day rsz_envelopewitheruthlessly going through my emails in one of my accounts. Sometimes you just have to be honest with yourself about email and say "Hey, I haven’t read any of these emails in over a year and I’m not going to"!

This particular email account has over 13,000 plus messages in my inbox! Yes, you read that right! Now as a professional organizer I should know better, but I have over 6 other email accounts that I have to keep up with and so I have just let this one be the catchall and skim through daily for the emails that need my response. All other emails go unread unfortunately. This has lead to a backup of 13,000 messages in my inbox.

So today I am inspired to clean out my over bloated inbox and come up with a system to keep more on top of it. Here is what I am doing:

  1. I’m using the nifty search feature to pull up certain emails that I know that I don’t read and mass deleting them.
  2. I am unsubscribing from any email that I have not bothered to even look at! (this is a hard one because some I really did have good intentions of reading, but alas I am only one person.)
  3. Since I have about two years of these emails I am starting with the oldest emails first since many are expired information anyway. This makes the clean up process a heck of a lot faster.
  4. I’m taking my time. Because it is not feasible to think that I am going to get through all of these emails in one sitting. But if I do a hour or two a day I should have a nice and tidy inbox in no time.

So that is it. Not a fun task but a task that must be done none the less. One good thing about this is that I will learn the lesson of not letting my inbox get to this stage ever again. Daily maintenance and careful thought of what emails I sign up for is the key to having a tidy inbox. I would love to hear from you about how you keep your email inbox clean. You may not have a many as me, but we can all learn from one another. I will keep you posted on my progress. Hopefully I will be able to show a tidy inbox before weeks end next week. Fingers crossed!