Let me ask you a question. Are you managing your time effectively?
As business owners we’re bad about falling in the trap of counting every hour at the computer as “work time”. But if we were honest with ourselves we would see a different picture. Ask yourself – How much of that time is spent browsing through Facebook, checking the latest Instagram posts or going down the rabbit hole of “research”. 🙋🏾♀️I'll raise my hand here, because I am a “fact finder” and I'm constantly looking for everything I can find on a given subject.
So you can see that we’re all guilty of it, but to be more profitable and productive we have to manage our time effectively. While the ideas below will take some work, the end result will be to spend less time at your desk and more time away from your computer doing the things you love to do and focusing on your talent.
Make A Plan And Break It Down
Start by figuring out what you want to get accomplished. What’s your next big project and what ongoing tasks need to be taken care of on a daily or weekly basis. Don't skip this step. They say “Those that don't plan, plan to fail.” Don't let that be you.
If you’re working on a new coaching program, that could involve outlining what you want to teach, writing the training course, editing and formatting, creating worksheets and slides and figuring out how you’ll sell and deliver the program.
You may have daily or weekly tasks that you need to account for. These can be blogging, social media posting or interacting in groups online. Figure out what you need to get done over the next few weeks and write it down. Knowing what you should be working on to be more profitable is half the battle.
Write Out Daily and Weekly To-Do Lists
Next it’s time to write out your to-do lists. Start with everything you’ve written down in the last step and break it down into daily or weekly tasks. Use whatever method works best for you. I make a schedule in Google Docs and share with my accountability partner. I get what needs to be on this schedule from my Nozbe tasks and my Google Calendar. But again, use whatever method works for you. Don't get hung up here.
Use a weekly list if you prefer working on larger tasks or projects all day long, or try daily lists and break larger projects up into manageable chunks that you can accomplish quickly. I also use Time Blocking or “Chunking” to further help me get things done. You do this by grouping like tasks or projects together. Either in blocks of time or on specific days. So you may do all of your blog posts and writing on one day, and your video recording on another.
Set A Time And Get Working!
The tasks on your to-do list will take as long as you allow them to take. To stay productive use a timer and get them done. Pick an item on your list, estimate how long it should ideally take you to get it done and then set that timer. I'm a big fan of the Pomodoro Technique. I use it to get things done in 25 minutes blocks. I even have expanded it to 90 minute blocks I call Power 90.
Don't forget to schedule in breaks after each block of time so you don't burn out. Do anywhere from 5 to 10 minute breaks after each session and then a hour break after your 3rd session. Do something different like go for a walk or
Continue to evaluate what’s working and what isn’t. Do more of what’s profitable and less of what you don't need to be doing. That is the key to getting back to loving what you do and doing it well.
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