In this video I share with you my process for transferring my written notes into my digital filing system. I use Evernote, but this can work with any note taking app or software. Listen in and let me know your thoughts and what you use currently to marry digital with paper.
Set aside 1 to 2 hours. Especially if you have a large load of notes.
I took a photo of the notebook
Scanned the pages
Tear up and toss the scrap of paper or file the notebook.
To maintain – schedule time weekly to keep up to date and not get a backlog of notes to scan and have to devote hours.
Helped me remember things I had written long ago.
A great way to review how far you’ve come and what you have accomplished. (You don’t have to wait until the end of the year!)
Helps keep you motivated and creativity flowing.
Choose Your Route
Scan to a generic notebooks, then organize where it goes later. You just need to make sure that you schedule the follow up.
Scan where it goes to from the start. This takes longer so you will need to schedule the necessary time and you may need to break it into sessions.
Want to learn how to use Evernote like a pro? Enroll in my Evernote Course now!
In this video I talk about why business automation is important, why you should be thinking about that whether you are a seasoned business owner or whether you’re just starting out in business or in the entrepreneurial world, or you’re thinking about a business. I think it’s always a good thing to be ahead of the curve, and to think about what pieces you’ll need even before you get there.
Summary of Video:
What do I mean about automating your business:
Having systems in place, whether that’s software apps or people in place, that get work done in your business without your input.
Whether you are there or not, your business still runs.
Your newsletter still goes out,
Your sales funnel still works right along.
That means your blog post still goes up.
Whether you’re there or not, you have systems in place.
Why this is important?
Because you really want to be a business owner, not just an owner of a job. I’m pretty sure no one really went into business just to create a job for themselves. You probably went into business not only to help others, but to create freedom, whether that’s freedom to spend time with your kids and family, or freedom to travel, but you didn’t get into business solely to have a job for yourself and to be working like you’re an employee to yourself. It’s really important to have systems in place to automate, so that you can step away from your business.
I’m a solopreneur myself, and I know how it is to be everything in your business, but that’s why I have put systems in place to run my business when I’m not there. So, I took a little mini vacay last week, and all my things went out as normal like I was still there because of these systems in place. So, that is the most important reason why you want to be automated. You want to be able to step away, to do things, and your business still runs, your business still makes money even when you are not actively involved in the day-to-day, or in every single aspect.
Focus on what you do best.
No matter what you do, what your business title is, you can focus on what you’re good at in that particular business. Instead of the minute little things that a VA can take care of, or the details, you can focus on what you’re good at to bring in more money, to bring in more clientele, to service your clients. By having your business automated in key areas, you are free to focus on that one thing, and really concentrate on that instead of the backend of your business, the admin stuff of your business.
For more ways you can automate your business and what tools to use visit https://www.organizingguru.com/getautomated. This is the Get Automated Webinar 2017 talked about in the video and the replay and worksheets are still available. Don’t let this year pass you by and your business is still not automated. Click the button below to get automated!
Are you ready for the New Year? More importantly is your business ready? Now is the time to organize your business, update files and put in place systems and processes (or update the ones you have already). In this week’s #TechChat I go over what I do at the end of the year and give you some great pointers on what you can be doing too.
Some great end of year things to do are:
Reflect on what went well in business, what didn’t go well, and what can be better next year.
Purge through your files (Digital and Physical)
Create file folders for the upcoming year.
Prepare for tax filings.
Purge your email list, emails and social media accounts.
Setup your content or plan your content for the next quarter.
Fill out your planner or calendar with all the events and items you know about already for the upcoming year.
#TechChat’s are weekly trainings in the Digitally You with Samantha Facebook Community designed to help entrepreneurs & small business owners learn new ways to be productive in business, how to use the latest apps and organization tips.
Before you hire a web designer, make sure you know what questions you need to be asking and what are your rights. I hate to hear when someone doesn’t have their passwords to their own site. It shouldn’t be that way. Listen in as I break down what you should be asking and what you should have when you hire a web designer.
If you are anything like me and consider yourself a lifelong learner, you may have tons and tons of pdf’s, ebooks, videos, audios, images, and various other things that pertain to some type of training course you took. Whether you took the course online or offline, you may have digital files that you will need to refer back to periodically. Well in this #TechChat I show you how I have organized my “training files” and how easy it is.
“Training Files” are those files that you have when you pay for a webinar or take a course or go hear a speaker and they send you digital files (audios, pdf’s, outlines, powerpoints, videos, etc.) of what you learned for you to refer back to later.
By organizing these files you are more likely to come back to them and be able to get at the information you need when you need it. Don’t just save files in your download folder until it becomes a unmanageable mess. Take the time to set up the file structure on your computer and cloud storage and utilize the information that you paid for.
Do you organize the information that you have bought? If so let me know what your system is in the comments below.
Today I am sharing 3 apps of many that I use to run my businesses. It is important as a business owner to be organized and have as much of your work tasks automated as possible. These apps are just a few that I use to do just that. I have saved myself hundreds of hours by implementing these 3 apps. There are more things that I use to automate my business but these are my top 3 that I use daily.
So watch as I share what I use to capture my ideas and client information, what I use for project management and what I use for invoicing. Be sure to look at my other posts about other tools I use to run my business. And be sure you check out our Resource page too.
P.S. Please ignore me being upside down. Only when I show me you will see that I am upside down. I think I had the phone turned the wrong way when recording. But the important information is right side up ;-).
Are you in the market for a new computer? Don’t know where to start or what you should be looking for? Well this post is for you.
As a technology consultant and coach I often asked “What should I get?” If you have ever been in the market for a new electronic gadget you are all too familiar with the non help you get in the stores. You must realize that the clerks are there to sell a product and they will tell you anything whether they are on commission or not. You also have store personnel who have no clue at all. They just work there.
I want to share with you a few tips or questions that you need to have answered before you go in any store. Once you have these answered and settled in your mind you will be able to go to the store with confidence and more importantly knowledge. You will certainly come home with what you need and nothing more. So let’s dive in!
What Is The Main Use Of Your Computer? What Do You Need To Be Able To Do?
This is where you really want to think about what you use your computer for and what are the basics that you really need. Do you need just email functionality or be able to browse the Internet? Do you use it strictly for business or do you need it for both home and business use? All of these answers to these questions will help flesh out the blueprint that you will need when it is time to go purchase your new computer. The answers will help you pin down what you really need and not be oversold by the salesperson or come home with something that you didn’t even want.
What Is Your Budget?
This is usually a tricky one for people. Most people fail here because they have not done any research to find out what are the going rates for computers in the first place. So that is where you want to start. When you go in a store just browse the computer section to familiarize yourself with what computers are going for. From the least expensive to the most expensive. You might also want to note what features come with each price point. Don’t be afraid to comparison shop. Don’t put all of your eggs in one basket at one store. Remember knowledge is power! Once you have familiarized yourself with pricing then you can come up with what you are willing to spend for the features that you NEED in a computer.
How Computer Savvy Are You?
This is an important one. You don’t want to get a computer with a ton of bells and whistles when you have only mastered turning it on. Remember the sales person will make everything sound easy peasy to you but once you get home you are on your own. So you need to make sure that the computer you get is not bloated down with a lot of programs and other shiny tricks to the point where you get frustrated and don’t even use the thing because it is too over your head. It happens everyday. Or if you aren’t all that computer savvy think about getting some training either free or paid that can get you up to speed on what you need to know in order to operate your machine.
What Programs Will You Need?
All computers come with what is known as bloat wear. This is extra software loaded onto the computer that you didn’t even ask for. With that being said, you need to figure out what programs you will need that don’t come with the computer and are extra costs. The most important piece of software that you need is virus protection software. Do not skip this. Because it only takes one bad virus to ruin your new investment beyond repair. After that you will probably need a PDF reader which is free from Adobe and some type of Office Software like Microsoft Word, Powerpoint, Excel, etc. But if you do not want to pay an arm and a leg for Microsoft’s offerings you can go the open source route and get Open Office for free that will let you read and save Microsoft Office file types. After you get the basics you can figure out what other software programs you will need depending on what you will be using your computer for.
What Accessories Do You Need?
Here you will need to know if you need speakers or a larger screen or if you will need to get a USB hub or a router of some type. Is your set up at home wireless? Do you need a printer or scanner? This is the time to answer all of these questions before you head out and get sold some riverfront property in Kansas! Only get what you absolutely need for your new computer and what you will be actually using.
Will I Need Help Setting It Up?
I’m pretty sure you will need help getting everything set up even if you follow directions. It just helps having someone else setting it up right the first time and making sure that everything works like it should. This is especially true if you will be setting up a wireless network in your home at the same time. So look into whether the store where you purchase the computer from offers this service or if you can get a neighborhood kid to come over and help you get set up. Don’t try to do it alone if you don’t know what you are doing because the last thing you want to do is ruin your new purchase because you plugged in the wrong cords.
Now for a word on wireless setup. If you decide to go wireless remember to have it set up with a password so that anyone driving down your street can’t just jump on to your open wireless network and possibly get onto your computer. It can happen. And if you go through a phone company to set up your wireless computing remember to choose a new password because everyone knows that they use your home phone as a password most of the time. Let’s make sure not to make it easy for the identity thieves out there.
After answering all of these questions you should now be in a great position to go confidently and boldly to purchase your new computer. Because you have done your homework and researched and thought about what you need you will not be oversold by a pushy or non-knowing clerk at the store. You will also not be sold something that isn’t compatible with what you have. You have all of the power and can now make an informed decision.
Even after all of the planning and research you still don’t feel comfortable going by yourself then by all means hire someone who specializes in this type of thing (hint, hint, ME) to come with you to the store to make sure that you are making the right decision. You can be in and out in under two hours depending on if you go to multiple stores. You can even have that person help you set up everything once you have made your purchase. You can’t go wrong with that.
I hope this post has given you some insight into choosing the right computer for your needs and given you the confidence and knowledge you need to make the right decision and purchase for your family.
I was a panelist for on a call for the National Association of Professional Organizers (NAPO) last week. The topic was “Harnessing The Power of CRM to Grow Your Business”. I was one of 3 panelist discussing what a CRM was and how it helps your business.
So you may be asking “What is a CRM?” Here is a definiton from Zapier:
CRM stands for Customer Relationship Management, so by definition, a CRM is an app that helps you manage your relationships with current and prospective customers. Your email and address book already do that, in some ways—your email links related messages together, and lets you find all messages from a contact with a quick search, while your address book can hold as much info about your contacts as you want. Even the old-fashioned Rolodex was a CRM of sorts.
As you can see having and utilizing a CRM is crucial to your business, especialy if you want it to grow. So I wanted to share with you some of the tips I shared on this Teleconference.
Why Do I Need A CRM & How Early In My Business Should I Implement
One of the questions asked on the call was “Why do I need one and how early do I need to utilize one?” My colleagues all gave great answers saying the sooner in business the better to be thinking about and utilizing a CRM. This is true that you do need to be thinking about a CRM at the earliest stages of your business. Especially if you plan on growing your business. But my advice was that if you are just starting out and don’t have a lot of contacts yet you can still utilize a hybrid system of a CRM like your Google Contacts, Phone Contacts, Evernote, or a scheduling system like Vcita. The reason you want a CRM is because for any business to grow you need customers and clients. You need to build a relationship with these customers and clients. The more people you come in contact with the more disorganized it can become to keep up with who said what and when to follow up. So that is where having a CRM comes into play.
I shared that when I first started out I utilized my Palm Pilot’s roledex feature and kept paper notes in a notebook. This was way before there was a way to scan in business cards like you can now. That was a ok system until I got a little bit bigger and attended way more networking events. Then I graduated to ACT. Only now 19 years in am I utilizing another true CRM for my business as my business model has changed.
That was my experience but if you know that you want to grow your business bigger and will be starting out in business going to a lot of events, I would definetly try out a couple of the CRM’s I will mention below. Most, if not all of them have Free trials and a few have a totally free version depending on the number of contacts and people in your business needing to utilize it. You have way more technology available to you now than I had when I first started. Do what is comfortable and right for your business.
CRM’s To Start
Below is my list of CRM’s. They vary from free to paid and from simple to complex. My advice is choose two that meet your needs right now, but has room to grow as your business grows.
These recommendations are in no particular order and certainly does not encompass all that is available, but it does give you a few that I have tried personally and some that have been recommended by other professionals to get you started in the right direction.
I also shared that when you are looking for a CRM you want to make sure that they have integrations with other services; like your email managment system, etc. You should also make sure that you can get all of your information by download or export.
Also make sure that you can access your info via the cloud. Because there is no point in having a CRM if you can’t access your notes and info on the go.
Look for free trials and only put in about 20 contacts when you are first starting out so that you can really see if it is going to be a good fit without sacrificing a lot of time and energy by putting all of your contacts and information in.
There is more that I plan to write on this subject as there was more questions that people asked that we didn’t get to get to. So stay tuned to my blog for future posts on the subject.
If you have a CRM recommendation or if you are using a hybrid solution of a CRM I would love to hear about it in the comments below.
If you are someone who needs more help in figuring out what is the right solution for you can contact me or check out my 4 week program Blueprint for Success: Pushing Past Tech Fear. You can learn more by clicking here.
In this episode of the Get IT Together! Podcast I talk about why it is important to not procrastinate when it comes to the technology that you use in your business. Waiting until the last minute can cost you time, money and equipment.
If you are ready to get past your technology fear and start being proactive with the technology in your business and getting the right tools for your business then you want to join my 4 week program Blueprint for Success: Pushing Past Tech Fear. This program is a step by step, hold your hand, walk through of finding out the tools and software that your business needs and learning to use those tools. To learn more and get in on the introductory price at bit.ly/notechfear.
Join My New Facebook Group!
Join me at Digitally You with Samantha and join in my twice weekly #TechChat’s. Visit bit.ly/DigitallyYou and request to join.
Are you having trouble keeping a schedule because of procrastination? If so grab my new book where I share how I have pushed past procrastination! Click the image to learn more.
There is just something about the month of August that makes you feel a sense of new purpose and push. Maybe because the kids are going back to school or maybe because it sets in that we only have five more months to make it happen this year on those goals. Whatever it is I am energized by the month and look forward to making big things happen.
There has been a lot of changes this year with Get IT Together! and me. My business has grown and I feel that I am finally at a good place in the process since transitioning fully to digital organizing and technology. I have accomplished a lot in just 6 months, but know there is more to go.
So I wanted to write a post sharing some of the big things that have happened and that I created to serve you better.
The first is I finally finished my Pushing Past Procrastination book. If you have not checked it out, please go over there now. This book was a true labor of love in it took me almost 4 years to complete for various reasons. I am excited to announce that the print copy will be available for purchase very soon. I will update this post when it is available in print.
The second announcement is I have finally opened Sam’s Tech Academy. I wanted a place where I could share my tech knowledge to help you in your business. So head on over there now. I have a couple of courses already up but will be adding new ones monthly. If you are not tech savvy and need to get up to speed on tech then you definitely want to check out Sam’s Tech Academy.
And then finally I have my new Facebook Group Digitally You with Samantha. I would love for you to join me over there in the group. I come in live twice weekly and share #TechChat’s and daily provide relevant tech information to help grow your business. It’s FREE to join and I would love for you to be apart. Just click here to request to join.
Well that is all of my updates for now. It’s a new month and I am excited for all that is going on. If you are not connected with my mailing list drop your information in the box below so you can stay up to date with the happenings and special offers as well as my free ezine My Organized Life.
In this episode of the Get IT Together! Podcast I am joined by Valerie Priester of Victorious Life Coaching and we discuss the importance of having a schedule. We also share tools that we use to handle our own schedules.
Valerie Priester, Business & Life Strategist
To learn more about Valerie Priester visit her at the links below:
Microsoft Word – just a simple document that has a table with day of week and what I need to focus on that week for business and personal. I also include the time that I want to spend on it or that it will take to complete.
Having a accountability partner. I send my schedule to Valerie every week. She let’s me know if I have scheduled too much on a day or not enough to meet my goals. Your accountability partner can be anyone that you trust and that can hold you accountable to do what you say you are going to do.
Are you having trouble keeping a schedule because of procrastination? If so grab my new book where I share how I have pushed past procrastination! Click the image to learn more.
I currently have over 66 tabs on 3 different Chrome browser windows. This led to me having crashes and sluggish performance before I found the Great Suspender extension in the Chrome web store. If you are like me and want to stop having your browser crash, freeze or worse yet become sluggish install this extension now.
What I Love About It
Frees up system resources – RAM (Memory) and CPU usage.
Stops Chrome from crashing and freezing
You can automatically suspend tabs
You can tell it for how long you want to suspend a tab or if you don’t want it suspended at all
Even when your browser closes out completely the suspended tabs come back up on reboot
Last week I had the pleasure of being on a webinar with Tina Marie of The Profits Project and Andrea Hancock of Dexterous Organizing. This was actually a redo from a Blab that we did earlier in the year. It was just as informative and fun as the Blab, plus we shared even more tips and tricks on organizing, technology and how that affects profitability. You can contact any of the ladies by going to their website.You can watch the replay below.
This year the National Association of Professional Organizer’s (NAPO) conference was in Atlanta, GA. This was a much more relaxed conference than years past. I really enjoyed myself and enjoyed the camaraderie of my colleagues.
I got to learn great new skills that I can use with my clients and for myself; I got to hang out with old and new friends; and I had a great ride down to Atlanta and back home with 3 other organizers and we had a great time masterminding.
This year I had a plan and intention to not just attend another conference and then do absolutely nothing with what I learned. This year I made a point when I got back home to dive into my notes and organize everything so that I could take immediate action on ideas that came up while I was there and the action items. I also made sure that I appointed an accountability partner and that’s where the three other organizers come in. We all agreed to check back in with each other in 3 weeks to see where we were at with the action items we all took from the conference. This is just another way to make sure that when you attend conferences where you’re learning new skills or sharpening old skills that it doesn’t get lost because of taking too much time off or not getting back to it at all.
Classes I attended
The Third FactorSM: The Mindset for High Performance Leadership by Scott Greenberg – This was a great keynote that really got me thinking about how important mindset is and success in life and business. I am working more diligently to silence the inner critic.
Coaching Works: Where Coaching Meets the Organizing World – Roundtable of speakers. – This was a great roundtable of my peers talking about integrating coaching into your organizing business and the differences between coaching and consulting. Very enlightening.
The Art of Tactical Time Management by Mike Vardy – This session was so excellent! I learned many new ways of looking at my schedule and batching my time. Many, many takeaways that I will be implementing not only with me but my clients as well.
Photo Organizing Anxiety and How To Overcome It by Catherine Nelson and Sherra Humphreys – I am diving more into photo organizing so this was a great session in learning more about how to better organize my photos as well as my clients photos. They shared great resources that I can’t wait to share with my clients.
Ask the Organizer’s Panel – This is a popular session where we get to ask seasoned organizers all types of questions pertaining to business and life. This year did not disappoint.
Veteran Forum Interactive for Golden Circle Members – I got to speak on burnout and how I overcame burnout in my business for a couple of minutes. Other topics that was talked about was selling your business and running a business in a new city.
Profit and Add Value with Online Training by Cena Block – This was a favorite of mine as I build my Tech Academy. I learned great information to further provide value to my clients.
Information Afterlife and the Digital Estate Plan by Judith Kolberg – the key takeaway from this class was there is so much out there that we need to be protecting. And we should do this before we die. Just like you have a will (you have a will don’t ya?) you should have a digital estate plan. This will save your family from headaches and pain upon your demise. I will be sharing more about this in an upcoming post and newsletter. So stay tuned.
*I took over 11 hours of classes this year at conference to better serve my clients and to keep myself educated.
Take Aways and Other Happenings
This year was my last year serving as the Tech SIG leader for NAPO. I led my last open SIG meeting at conference and had a great turnout and in turn learned of new ways to serve professional organizers as it pertains to technology. I am still a member and look forward to further collaborating and masterminding with my fellow Tech SIG members.
There was more downtime built into this year’s conference which I appreciated. I didn’t feel rushed and was able to digest what I had just learned from the previous classes I attended. I also got to network more and talk with other organizers from around the country and world. Loved that! I also loved the fact of how everything was arranged and the new added party night complete with awards ceremony and karaoke.
Because of the great time I had this year I am looking forward to conference next year and making even further connections.
I did several Facebook Lives and Periscopes from the conference and the Expo. Be sure you like my Facebook page and are following me on Periscope to go back and see the newest products that are out now. I have also included photos in the montage at the end of this post.
So as you can see I had a great time and don’t want to bore you with all of the details but here is a distilled version of my entire time including riding with my colleagues, dinner and dancing and karaoke. Enjoy!
Time management has been written and discussed for years. What can I say that probably already hasn’t been said? Not very much. But I can tell you my story and how I manage my time. I can also share with you tips that I use with my clients to effectively manage their time. Even though a lot has been written on the subject all of the tips and information out there are still effective and useful for everyday use. Just applying one tip can dramatically change how you manage your time.
Because I run several businesses and have a children, I must be really on top of my management of time skills. A few things that I use to stay organized is to say NO to things that I am not absolutely passionate about. I used to overbook myself, but learned that by saying no has freed up valuable time to do other things that I enjoy and mean the most to me; like time with family. I also schedule in me time. This is so important because in today’s world it is easy for you to forget to pamper yourself and take time out for yourself. I am big on goal setting and planning. I write down goals that I want to accomplish every year with tasks to reach that goal and deadlines. I put it over my desk and planner so that I can always know where I am headed. I also set aside a day each week to plan out my week. You can do this nightly or weekly or monthly. It just depends on your preference.
I have clients who plan a week and some who plan a month. Personal preference is the key. I also keep a paper calendar and use my smart phone for taking with me on the go. I make sure to sync everything at night. If morning is better for you do that.
Managing your time does not have to be a hassle. Simple steps and changes can free up valuable time to spend with friends and family or with yourself.
6 Time Management Tips To Get Started:
Delegate what you can’t do and do what you can.
Use email and voicemail when possible to relay your message. This saves time from getting into long conversations.
Set a time limit for reading and responding to email, say 15-20 minutes.
Schedule tasks in your planner or smart phone that help you get closer to completing your goals.
Schedule time for yourself!
This post originally appeared on our sister site Help-Organize-Life.com.
On April 9, 2015, Me and several organizers from the National Association of Professional Organizers (NAPO) Nashville Chapter landed in Franklin, TN to help Phyllis Harper get her garage organized. Phyllis Harper was the winner of the Great Garage Rescue contest that was held by Goodwill Industries in September of 2015. Goodwill teamed with NAPO Nashville Chapter and Monkey Bars Garage Systems to give Phyllis a nice clutter free space.
So I really want to be transparent today and talk to you about procrastination and perfection. Recently I have been looking at different systems to automate my workflow in my business. I was getting a little discouraged because I didn’t have a firm system in place as my business grows and I really like to get into a groove with something.
Now it’s my business to test what’s out there, but when you are looking for yourself and your business it can be very overwhelming. And to make it harder I was looking for specific things and really wanting to find the perfect system. But I had to take a step back and get real with myself. I was not going to find the perfect system and that was not the point. The point was I needed A system to use NOW that would help make things a lot smoother when working with my clients.
I was letting my perfectionism keep me paralyzed in procrastination. I had lost sight of the fact that I need to just get going with something instead of wasting time and not making any moves by evaluating endlessly.
So today I choose a system to try for 30 days, because that is what I teach that you should try apps and software for 30 days to get a better feel of how it looks in your business. So I took my own advice (Imagine that lol) and signed up for a 30 day trial with no preconceived ideas, but only hope that this will work well for my business. It is actually a program I have been looking at for over 3 years! So I am tossing procrastination aside and I am going to stick with this program so I can truly see if it will work for my business.
And that is my tip for you today. Stop letting procrastination and perfectionism keep you from making moves and getting going. Don’t procrastinate on your technology needs because you are waiting for the perfect solution. There is no perfect solution. I can testify to that. But there are good enough solutions to get you going and to grow with. And so that is where I am. I am at a growing stage and I am taking my own advice and tip and using this solution for at least 30 days to grow with and evaluate if it can be put into play long term.
So get out there and do great things! Conquer that technology and just get moving past procrastination!
Speaking of which if you have been plagued with procrastination problems be sure you grab my new ebook Pushing Past Procrastination. You can click on the image below to grab your copy.
Recently I have been getting a lot of frantic phone calls from business owners whose technology is suddenly letting them down. And it is happening at a inopportune moment too. Since I have been talking about procrastination I wanted to share with you why it is a bad idea to procrastinate when it comes to technology.
I share with you 3 things you should do to not get caught in a bad situation with your business if you just follow these steps and take action now.
P.S. There is a funny scene with a fly in this one, but you have to stick around to the end!
On today’s scope I talked about how to beat procrastination. Procrastination keeps people from getting ahead and realizing their dreams. It is a money killer and dream killer. So listen in as I share 3 tips you can use to beat it!
Last week I participated in the #PeriHustleChallenge where I had to scope for a week straight. Since my focus this month is about Procrastination I wanted to share some productivity hacks that you can use in your social media, email and content to be more productive. Below is my best hacks for dealing with your email, dealing with cranking out content for your business blog, and dealing with social media. Make sure that you listen to each one because there are some great tips in there that you can implement immediately and see results.
And now to the hacks!
1. Social Media & Productivity
Social networks can help you nurture relationships with your community and grow your business. They can also help you stay on the cutting edge of your industry and give you a way to communicate in real time.
But the downside of using social networks is that they can become a time suck. You may have logged on to just post one update and found yourself still browsing three hours later.
Social media is too valuable a tool for most small business owners to stop using. But that doesn’t mean you have to be consumed by it. You can learn how to manage your social accounts more effectively by following these social networking productivity tips. Listen in!
2. Content Productivity
You want to create content that is valuable. Your content should be helpful to your community while making your business shine. But creating quality content takes time. If you struggle with content creation, it may take you hours to write a simple blog post or article. You dread each creation session because you know it’ll be hours before you’re done.
But it doesn’t have to be this way. You don’t have to spend hours agonizing over each piece of content that you create. In fact, if you follow a few basic content productivity tasks, you’ll shave hours off the creation process and may even grow to enjoy it. Listen in!
3. Email Productivity
Email is a great way to connect with your community and stay in touch with them. But just like every other business tool, you have to know how to use email properly or it can easily consume your days.
Many business owners have difficulty managing their inboxes. As a result, they stayed buried under an avalanche of ever growing messages. If that describes you, then consider trying some of these email hacks. Listen in!
Learn the 3 steps to starting your organizing journey. Listen in as I teach on how to get past overwhelm and into action.
Do you need help getting organized? Check out my course Weekend Organizing. It’s for those who need guidance but not ready for someone to come into your home and get you organized. Let me guide you virtually step by step in 12 areas of your home. Check it out here!
You may have heard of the 80/20 rule. This rule states that eighty percent of your income will be generated by twenty percent of your actions. For most business owners that means they’re filling their days with tasks that aren’t truly valuable.
The best way to deal with this problem is to find the twenty percent of tasks that are the most important. When you know what these tasks are, you’ll be able to make smarter business decisions. That is what I share in today’s episode. Find out how you can identify your most valuable tasks and what you can delegate.
Make sure you are working with the 20% of your tasks and not the other way around.
Ask yourself “Can this task be done by someone else?”
Ask yourself “Does this task make me money?”
Ask yourself “Am I energized by this task?”
These questions and the answers are critical to you making sure that you aren’t wasting your time on busy work and tasks that don’t contribute to your bottom line. You want to be working on tasks that only you can do and that contribute to your bottom line.
Busy work is the thief that steals your productivity without you even knowing it. You get to the end of your day and realize that you haven’t made any real progress on your goals. Maybe you re-organized your desk, filed a paper or two, or some other task that wasn’t urgent. But you haven’t done anything to truly help you build your business.
Types of Busyness
There are 3 types of busyness to look out for that can derail your work and day.
Busyness = Urgent
The important thing to understand about being busy is that it feels urgent. However, busyness never adds value to your business. An example of busyness would be checking your social media accounts every time your phone dings. Doing this makes you feel productive even though you aren’t.
⏰To combat this you may need to turn off all notifications especially during work hours.
In order to say no to busyness, you have to be willing to say ‘no’ to seemingly urgent tasks. For example, if you’re working on a client project and you get a message that it’s time to update your website software, then it’s easy to stop working on the client project and start updating your website. This can get you off track. Before you know it, your day is over and the client project is still waiting for you to pick it back up where you left off and finish it.
⏰To combat this type of distraction note somewhere like your planner or task manager that your software or whatever the interruption was so that you don’t lose the information but can come back at a later time to take care of it.
Busyness = Procrastination
For many people, busyness is a form of procrastination. It might not look like procrastination. In fact, you may tell yourself that before you start on a project, you just need to make a giant to do list and organize your resources.
If you want to say no to busyness, you have to understand that it causes you to make a lot of plans. But it’s the follow through that makes the difference.
⏰To combat this type of busyness do what I have started to do. I plan my week out on Sundays. This helps me to get things done and not be wasting time when I sit down at my desk in the mornings to start work.
Busyness = Overwhelm
Busyness frequently masks overwhelm. Maybe you’re overwhelmed at the thought of learning new app or program or creating a webinar. So you spend most of your time doing less important tasks instead of focusing on what’s going to grow your business. I’m guilty of this one.
If you find that you’re using busy work to avoid overwhelming projects, try to sit down and pick a deadline for just one task. You might say, “By [whatever date you choose], I will hire a virtual assistant that can install this software and teach me how to use it”. Or by such and such date I will record and upload that video to my membership site.
In order to keep busyness from stealing your productivity, you have to understand what it is. And even more importantly, you need to know why you’re doing it, so you can get to and tackle the real root of the problem.
So I hope that you are able to see where you may be letting these 3 areas prevent you from accomplishing your goals and doing the important things in your business.
I had the pleasure of being on the Real 2 Real radio show with Tamara Gooch last week where I talked about using technology to get organized in your home and office. That was just a few of the things we discussed.
We talked about getting organized and the importance of clearing the clutter and how that affects your mind. We also discussed the work I am doing with the National Association of Professional Organizers on a National and Local level. I also drop tips for January Get Organized Month and how you can start now.
I really enjoyed the chat and you can even hear Tamara’s “little CEO in training” in the background. Which goes to show even busy moms can still get it done while caring for their young. I was actually sitting in the parking lot of my daughter’s ballet school doing the interview.
I hope you can take away some great tips and inspiration to help you get started organizing and getting comfortable with technology. Listen in.