When deciding on the best project management tool to use in your small business you have a lot of choices. I have used a ton myself looking for the perfect fit as my business grows. That’s when I ran across Nozbe a couple of years back. Since stumbling across Nozbe, I haven’t looked back.
Nozbe is a project management application available for use on a web browser, Mac, Windows, Linux, Android, iPad and iPhone.
Nozbe has been a around since 2007 and isn’t
going anywhere but forward. It was initially inspired by David Allen’s book:
“Getting Things Done (GTD) – The Art of Stress Free Productivity” and you can
see the inspiration throughout the app.
It has since evolved into it’s own thing with
the creator showing how he runs his entire company with only an iPad and Nozbe.
They don’t even have an office (learn more about that by clicking here)! But enough
about the background let’s jump into the reasons why you should be using it too
in your business.
Below are 8 reasons why Nozbe just might be
right tool for your small business:
Time Estimations – While Nozbe does not offer time tracking it does allow you to enter the estimated time it takes to complete a task. This helps to schedule the right amount of time to get the task completed. It is also a great way to let a team member, such as a virtual assistant, know how long they should expect to work on a task.
Recurring Tasks – Recurring tasks are a must in project management. It’s time consuming and frustrating to have to copy the same task over and over again. If you need your virtual assistant to accomplish a certain task every week just set it up as a recurring task and they will be assigned that task every week without you having to lift a finger. I personally use recurring tasks for office admin tasks like writing my newsletter and blogging because I do it the same day every week.
Templates – Templates are great for product creation and business processes. Create a template with all the tasks and details needed for the project. The next time you have a similar project just use the template to save time and have your project tasks ready for you to start taking action on.
Listed Based – Some people are visual people and some are list people. Nozbe is for list people. There are no distractions of graphics or visual pieces. Just the tasks you need to focus on to help move your business forward.
Third Party Apps – Nozbe plays nicely with numerous third party apps such as Evernote, Google, Microsoft Office, Box, and Dropbox. I love that I can sink my tasks into my Google Calendar.
Desktop and Mobile Apps – While Nozbe is available to use over the internet in a web browser you can also download a desktop and mobile app. The mobile app is great to add items as inspiration strikes while you are out and about. The desktop app is for those who don’t like to have too many browser windows or tabs open at once. The desktop app is a stand alone software application that works the same way as the Nozbe does in a web browser. Keep in mind you will need to be on a paid plan for your information to sink across all of the platforms. Very worth it for me.
Categories – One of Nozbe’s most popular feature is categories. Each task within a project can be assigned a category. Tasks in this category can come from multiple projects. For example, you may have a task to make a phone call in project 1 and project 2. If you categorize those tasks as ‘phone calls’, when you view the category you will see all the phone calls you need to make regardless of the project. This allows you to knock out the same type of tasks for multiple projects at the same time. This saves tons of time and a great way to use “batching”.
Priority Tasks – Nozbe is unique in that it has a priority tasks tab. If you added a due date to tasks when the tasks is nearing the due date Nozbe will automatically put it in the priority list for task to do. You can also add any tasks you want to this list. This is a great a way to stay on schedule and not to let anything fall through the cracks. I put things that I absolutely must do in the priority tasks list. My brain dumps can be put in the regular list. Only clicking the star will cause it to be priority. You can also turn tasks by clicking the star on any tasks.
Everyone works in different ways and Nozbe
works great for those who love the “Get It Done” system and checking off
lists. It offers the most important
features needed for a project management app while still keeping it cost
effective for small businesses.
Want to check out Nozbe for yourself? Click the image below and check it out.
One of my favorite tech tools that I use is the Google Authenticator app. The Google Authenticator app is a great app for generating 2 Step verification codes. This second layer of security will protect your various accounts from being highjacked. IOS and Android versions available.
http://bit.ly/DigitallyYou – #TechChat’s are weekly trainings in the Digitally You with Samantha Facebook Community designed to help entrepreneurs & small business owners learn new ways to be productive in business, how to use the latest apps and organization tips.
Wow! Time sure does fly by. I remember when the iPhone first came out and how excited I was. I didn’t immediately jump on the bandwagon and go buy one. I waited awhile. Just until they had got rid of some of the kinks. Then I jumped and never looked back.
I did a post a few years back with my first iPhone. 2 posts as a matter of fact. You can read them here and here. But I wanted to revisit just how far this device has come and how it has helped me all these years in my business.
How The iPhone Has Helped Me Run My Business
Now you know I am a big fan of tech and utilizing tech to help me stay productive and organized. The iPhone has played a major role in that by helping me keep my client’s files and my own calendar at my fingertips. As well as stay sane with my music and audio books.
When the iPhone came out gone were the days where I had to lug around my client files when I went on a job. I also didn’t have to carry around a planner anymore. That was huge in my book! The best thing of all; I was able to capture my ideas and notes on the go without having to carry around sticky notes or depending on random sheets of paper.
Apps, Apps Galore!
The invention of the App Store was a game changer. With that you have no excuse for not being organized. There is literally a app for EVERYTHING! Some of my all time fave apps are Evernote, Nozbe, Asana, Dropbox, and Google Keep just to name a few. I also have apps for collecting money, monitoring my money, games and creating awesome images for my social media and website.
There is so much power in this phone. Now I know what you are saying…”What about Androids?” I hear you. I think they are great too. I had 2 androids and they worked great. I was able to find comparable apps when I made the switch. But the iPhone wooed me back. It’s just smoother and more polished in my humble opinion. AND this is a post about the iPhone so…
All in all I’m glad that the iPhone exists. Would my business be where it is today without it? Probably, but it would have taken a lot more work than it has. And frankly I don’t want to think about a world without the iPhone. So here’s to you iPhone! Thanks for making my business a lot more streamlined and productive.
What’s your iPhone story? I would love to hear about it in the comments below.
Are you ready for the New Year? More importantly is your business ready? Now is the time to organize your business, update files and put in place systems and processes (or update the ones you have already). In this week’s #TechChat I go over what I do at the end of the year and give you some great pointers on what you can be doing too.
Some great end of year things to do are:
Reflect on what went well in business, what didn’t go well, and what can be better next year.
Purge through your files (Digital and Physical)
Create file folders for the upcoming year.
Prepare for tax filings.
Purge your email list, emails and social media accounts.
Setup your content or plan your content for the next quarter.
Fill out your planner or calendar with all the events and items you know about already for the upcoming year.
#TechChat’s are weekly trainings in the Digitally You with Samantha Facebook Community designed to help entrepreneurs & small business owners learn new ways to be productive in business, how to use the latest apps and organization tips.
If you are anything like me and consider yourself a lifelong learner, you may have tons and tons of pdf’s, ebooks, videos, audios, images, and various other things that pertain to some type of training course you took. Whether you took the course online or offline, you may have digital files that you will need to refer back to periodically. Well in this #TechChat I show you how I have organized my “training files” and how easy it is.
“Training Files” are those files that you have when you pay for a webinar or take a course or go hear a speaker and they send you digital files (audios, pdf’s, outlines, powerpoints, videos, etc.) of what you learned for you to refer back to later.
By organizing these files you are more likely to come back to them and be able to get at the information you need when you need it. Don’t just save files in your download folder until it becomes a unmanageable mess. Take the time to set up the file structure on your computer and cloud storage and utilize the information that you paid for.
Do you organize the information that you have bought? If so let me know what your system is in the comments below.